Tuesday, 9 June 2020

Save The Children Vacancies, Education Officer & Finance Assistant

 Education Officer (Non Formal)

TITLE: Education Officer (Non Formal)
TEAM/PROGRAMME: Education/Response Team
LOCATION: Kigoma Region
GRADE: 4
CONTRACT LENGTH: 1 year, renewable

CHILD SAFEGUARDING:
Level 3: √ the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

SCOPE OF ROLE:
The Education Project Officer will support the implementation of Accelerated Education Program (AEP) and catch up program activities in Save the Children supported schools in Nyarugusu and Nduta refugee camps. She/he will work closely with the Education Programme Coordinator under the overall umbrella of the Field Programme Manager to ensure that planned program activities are implemented timely and in line with Save the Children best practices to ensure the attainment of set objectives.

Reports to: Education programme Coordinator
Staff reporting to this post: Camp based education staff (Refugee Incentive Volunteers)
Budget Responsibilities: N/A

KEY AREAS OF ACCOUNTABILITY :
Program Implementation

    With support from the Education Coordinator, develop, implement and monitor quarterly, monthly and weekly AEP/ catch up activity plans to achieve expected results.
    Oversee the supervision of supported schools and ensure that AEP activities in schools run smoothly and ensure that school monitoring tools including class registers, teacher attendance records books are used consistently and accurately on daily basis. The Education Officer will also ensure that teachers prepare relevant lesson plans, schemes of work and lesson notes with the objective of attaining quality outcomes.
    Organize and chair the weekly school meetings with head teachers and deputies, bi-weekly meetings with teachers and ensure minutes of meetings are properly documented. The incumbent will also ensure school meetings give clear feedback on supervision findings.
    Establishes clear objectives with refugee education teams and individuals to support and monitor progress and performance.
    Contribute in the preparation of budgets, raising procurement requests and supporting education team in planning of activities with clear objectives.
    Work closely with the Education Coordinator in assessing and analysing key issues in the response for formulation of appropriate actions. This includes procurement and administrative documents required for program implementation.
    Work with Refugee teachers and community to increase education service provision e.g. additional teaching spaces and catch up classes and disseminate information about education issues and available services.
    Lead on planning and capacity building training workshops on AEP/catchup for teachers, and other education actors.
    With support from Education Coordinator and closely working with create temporary additional learning spaces in the camp based on assessment data.
    Coordinate and hold meetings with stakeholders including Education schools – (PTAs and SCM) and other organizations serving children and community to understand their education priorities, familiarize them with the projects and its objectives and engage them in the process.
    Ensure that the Education program is implemented in ways that are responsive to communities and children, in line with SC’s principles, values and strategic plan and compliant with SC’s procedures.
    Support in the administering of both formative and summative assessment test/ examinations and placement tests for learners by supporting teachers during the whole process and analyze the results.

Staff supervision and mentorship
    Supervise and mentor Assistant Education staff and refugee teachers ensuring that they are empowered to achieve their performance objectives and program results.
    Fosters collaborative, transparent and accountable relationships through refugee workers ensuring functional PTA and SMC are in place.
    Gain technical knowledge on education in emergency EIE and other relevant areas so as to provide support and trainings to the Refugee Education/ Facilitators and volunteers to maintain the standards and improve the quality of project activities.
    Identify any staffing issues and coordinate closely with the Education Coordinator to resolve them.

Monitoring and Reporting

    Ensure that all program data is properly and regularly collected by field staff, check data and ensure that it is logically presented to the Education Coordinator
    Work closely with collect and compile project data as appropriate based on the standard formats and submit weekly and monthly reports capturing achievements, case studies and best practices to the Education Coordinator
    Contribute to the preparation of internal and external reports
    Participate in team reviews of results and program progress and/or project evaluation when and as requested

Collaboration and Representation
    Represent Save the Children in relevant forums at camp level in a professional manner.
    Liaise with other stakeholders, including schools, local leaders and participate actively in coordination meetings.
    Collaboration with other team members across to ensure synergies and consistency in our programming approaches.
    Represent programming with local government, NGOs, communities and within SC as appropriate.

General:
Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

BEHAVIOURS (Values in Practice)
Accountability:

    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;
    holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

Ambition:
    sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
    widely shares their personal vision for Save the Children, engages and motivates others
    future orientated, thinks strategically and on a global scale;

Collaboration:
    builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
    values diversity, sees it as a source of competitive strength;
    approachable, good listener, easy to talk to;

Creativity:
    develops and encourages new and innovative solutions;
    willing to take disciplined risks;

Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity;

QUALIFICATION AND EXPERIENCE
Essential:

    University or College qualification and minimum of three years professional experience with education work.
    Good knowledge and understanding of AEP in emergency context.
    Knowledge of INEE Minimum Standards in emergency preparedness, response and application of the standards in response.
    Demonstrated commitment to improving the lives of children in the school and community.
    Strong understanding of the contextual situation related to education.
    Strong organizational skills.
    Proven technical knowledge and skills in the field of participatory development, child participation, education.
    Ability to travel independently, including to rural communities and work long hours.
    Strong verbal and written English skills and other local languages.
    Strong interpersonal skills the ability to work collaboratively with others
    Strong reporting skills
    Good computer skills (MS Office, including Outlook for email)
    Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Desired:
Background in Emergency/Refugee programming is an asset.)

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Date advertised: 8 Jun 2020
Closing date: 22 Jun 2020 - 23:59 EAT
Location: Kigoma, Tanzania, United Republic of
Department: Programme Operations
Type: Fixed-term contract
Schedule: Full-time

APPLICATIONS LINK
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Position: Finance Assistant - Mbozi

TITLE: Finance Assistant
TEAM/PROGRAMME: Mbozi - Songwe
LOCATION: Mbozi - Songwe
GRADE: 5
CONTRACT LENGTH: 1 Year renewable
CHILD SAFEGUARDING: Level 2: The role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore a police check will be required.

ROLE PURPOSE:
The Finance Assistant is a member of the Finance Team and is accountable for ensuring cash and cheques payments are issued in a timely and accurate manner in compliance with SCI procedures. The post holder will ensure the cashbox and cheque books will at all times be stored securely, the support paper work attached to each voucher is completed and filled. In addition, cashbooks and bankbooks are updated regularly and are ready for review on a weekly and monthly basis. The post holder will provide logistics support in relation to asset management, warehouse management, stock in transit management, fleet management and non-flight travel in Songwe programme area and reporting on the same.

SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of Government of Tanzania priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, nutrition, HIV/TB and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania. We currently have an operational presence in Dodoma, Shinyanga, Zanzibar, Songwe, Rukwa, Iringa, Morogoro and Kigoma and we work through partners in other parts of the country. We employ nearly 100 staff and have an annual operating budget of approximately $10 million.

Reports to: Senior Programme Coordinator for Tuwekeze Pamoja Program in Mbozi - Songwe
Dimensions: Maintains strong linkages with the Finance team in Dar, Program Coordinator for CP & CRG program, Program Manager for Tuwekeze Pamoja and CP & CRG programs, Program officers, MEAL officers in Mbozi, and the project partner, ADP Mbozi and IRDO.
Number of direct reports: three (2 drivers and 1 Office attendant)

KEY AREAS OF ACCOUNTABILITY:

Manage petty cash in line with SCI procedures & policies.
Prepare Payment Vouchers for all transactions, record fully all transactions on an excel cashbook (daily basis) and file all associated paperwork associated with such transactions
Ensure sufficient cash is available in the various required denominations and ensure the cashbox is stored securely during cash hours.
Prepare weekly cash counts for each currency at week-end and month end, reconciling cash balances to cashbook balances – ensuring all codes are fully input.
Follow up on late clearing of floats from staff and ensure that staff retires what they have spent.

Process payments by:
Receiving backed up invoices from Logistics/admin/Field locations/suppliers, preparation of Payment Authorisation Forms for approval and forwarding well backed up invoices to authorised signatories for approval and share with Finance team in Dar for payment.
Ensuring all invoices/payment requests (properly backed up) are fully processed within 1 week of being received in finance department for payment. This also include proper tracking of all invoices in various stages of processing.
Recording all transactions on an excel cashbook on a daily basis, ensuring coding is done properly. Filing all associated paperwork associated with all Dar cash/bank receipts or payments.
Timely create (initiate) all payments online ie Business On Line (BOL) and record transaction offline on Glacos and send to Dar for checking and approval and post the transaction after approval.
Ensuring new cheque books are ordered in good time, stored safely and securely while out of safe, and prepare cheques in line with SCI policies.
Responsible for checking and signing off on daily bank statements to ensure all debits and credits are in line with actual bank receipts and payments.
Ensure month end cashbooks and bank books are ready for the finance officer’s review by the 2nd day of the following month.
In Support of the Senior Program Coordinator conduct compliance visit to partners after every quarter to review their financial documents, prepare and submit report to Finance team in Dar for review and approval. 

Liaison with bank:
    Negotiation of exchange rate with bankers for foreign currency transactions.
    Follow up of Banking matters including stop orders, incorrect bank charges etc
    Through liaison with Finance Manager/Finance Director follow up on updating list of bank signatories.
    Bank cheque confirmation

Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
Facilitate provision of financial information during external and internal audit.
Support the Mbozi - Songwe Programme Manager on review of monthly expenditures and identify any miss posting &/corrections.
As a member of the Mbozi and team, she/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programme, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the line manager.

Acting for supply and logistics responsibilities
    Complete Procurement Requests with budget holder input of specification of goods and budget code and act accordingly.
    Under direction of the Supply chain Manager in Dar, collect quotations and forward to Dar or for low level sit with Acting Programme Manager and other colleagues to analyse best value to SCI for the procurement and document decision in CBA.
    Once the Purchase Request (PR) is approved, prepare Purchasing Orders (PO) and send to Budget Holders for approval then deliver the PO to supplier in Songwe and Mbeya locally or via email.
    Receive goods from supplier and complete Goods Received Note (GRN) checking quality and correct number of goods. Ensure a programme person witnesses receipt and countersigns GRN.
    Receive invoice from supplier and prepare Payment Approval Form and process locally or forward to Dar according to Scheme of Delegation.
    Receive any assets purchased in Dar and ensure the asset number is recorded as handed over to asset holder in Mbozi - Songwe (e.g. laptop).
    Maintain and update the Assets Register and Equipment Register for the Mbozi office.
    Ensure that all the changes to the assets and equipment’s locations or conditions are reflected in respective registers in a timely manner through tracking of movement and that any discrepancies are reported immediately.
    Record goods/supplies being kept in the office/’warehouse’ in a ledger and release for distribution (simple goods in, goods out and balance) with distribution plan and distribution report being provided by programme staff and filed accordingly.
    Ensure that all procured materials are properly stored and correctly recorded and that the stores in Mbozi office is maintained following standard SCI procedures.
    Ensure that the movement of inventories IN and OUT of the stores is correctly documented, authorised and paper work is done as per procedures.
    Manage the requests for vehicle movement and related fuelling with Driver and acting Programme Manager.
    Lead the production (with proper coding) and initial analysis of all fleet management reports for the Mbozi office on monthly, quarterly, and annual basis for presentation to the Logistics Manager.
    Ensure that vehicles are adequately equipped with tools, fire extinguishers, first aid kits and any other equipment required as part of the programmes local safety and security policies and procedures.

Child safeguarding
All staff have an obligation to ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct, and related policies. They must conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives- which includes reporting suspicions of child abuse. All staff must ensure the way they are carrying out their work is not putting children at risk or further risk.

BEHAVIOURS (Values in Practice)
Accountability:

    Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
    Sets ambitious and challenging goals for himself/herself and his/her team, takes responsibility for their own personal development and encourages his/her team to do the same
    Widely shares their personal vision for Save the Children, engages and motivates others
    Future orientated, thinks strategically and on a global scale.

Collaboration:
    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
    Values diversity, sees it as a source of competitive strength
    Approachable, good listener, easy to talk to.

Creativity:
    Develops and encourages new and innovative solutions
    Willing to take disciplined risks.

Integrity:
Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE
Essential

    At least Advanced diploma or Degree in Accounts.
    At least 2 years accounting experience
    Excellent computer skills (Preferably SUN accounting System and Excel)
    Experience in supporting and training other staff essential
    Demonstrated good skills and experience in managing financial and office administration systems
    Knowledge and experience of financial computer applications, including spreadsheets (e.g. Excel).
    Knowledge and experience in word processing and internet communications (including MS Word, Outlook, Internet Explorer)
    Good personal organisational skills, including time management and ability to meet deadlines
    Good communication and interpersonal skills as pertinent to working within a complex English-speaking team setting
    Ability to work as part of the team and to fit in well with the organisation
    Attention to detail and accuracy essential
    Ability to work under pressure
    Commitment to, and understanding of, Save the Children’s aims, values, principals, and the Child Protection Policy

Desirable
    Previous experience with an international organisation is desirable
    Previous work experience with Charity or NGO/INGO

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Date advertised: 8 Jun 2020
Closing date: 22 Jun 2020 - 23:59 EAT
Location: Songwe, Tanzania, United Republic of
Department: Finance
Type: Fixed-term contract
Schedule: Full-time

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