Wednesday, 2 September 2020

ABT Associates Tanzania Jobs, Finance and Administration Manager


Organization Overview

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

Job Summary
Abt Associates seeks a qualified Finance and Administration Manager to support the SHOPS Plus project and the GHSC program in Tanzania. Under the supervision of the Tanzania SHOPS Plus Chief of Party, the Finance and Administration Manager oversees and directs all aspects of financial and administrative support for the SHOPS Plus project.

Key Roles and Responsibilities
    Develop, manage, and monitor project budget, financial reports, and projection of funding needs, in close coordination with senior project staff
    Records expenditures, income, and any other related transactions, in the books of accounts
    Prepares payment vouchers and corresponding checks
    Prepares payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc.)
    Prepares monthly bank reconciliations
    Checks petty cash payments and periodically reconciles petty cash balances
    Keeps a regularly updated inventory register of fixed assets and maintains an easy cross reference system of all government property
    Support the general operations and closedown of the country program
    Support the development, execution, and management of subcontractor, purchase order and consultant agreements
    Support the tracking and reporting of the cost share obligation for the country program
    Ensure proper management of the country program bank accounts
    Provide limited financial support as needed to other Abt projects in Tanzania in collaboration with the Global Health Supply Chain program
    Ensures that the books of accounts are up to date at all times, orderly, well kept, and readily available for reference and audit, when required
    Prepares the monthly remote office vouchers in accordance with Abt Associates procedures and policies.
    Prepares monthly fund requests, and promptly advises action required to cover estimated costs
    Ensures that government taxes are paid on time
    Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing
    Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports
    Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholder, as needed
    Oversee the proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed

Preferred Qualifications
    Experience in payroll management, petty cash management, financial reporting, and budget tracking.
    Strong analytical skills, with an emphasis on budget and financial analysis.
    Experience in inventory management is desirable.
    Experience in logistics, procurement, and supply chain management highly desirable.
    A strong command of financial computer applications
    Demonstrated supervisory skills and ability to work well on teams.
    Familiarity with US Government Cost Accounting Standards.
    Fluency in English and in at least one local language

Minimum Qualifications
    Master’s degree and 6-8 years of experience OR the equivalent combination of education and experience.
    Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce.  Abt Associates provides market-competitive salaries and comprehensive employee benefits.

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