Tuesday, 8 September 2020

Nafasi Mbalimbali Za Kazi Kutoka Shirika La UN Women Tanzania


 Driver - WEE  

Agency UN Women
Title Driver - WEE
Job ID 32527

Practice Area - Job Family Management - TRANSPORTATION SUPPORT
Vacancy End Date (Midnight New York, USA) 17/09/2020
Duty Station Singida, Tanzania, United Republic of
Education & Work Experience B-Less Than HS Graduate - 2 year(s) experience

Languages
Required: English
Desired: Swahili
Grade SB1
Vacancy Type Service Contract (SC)
Posting Type External
Bureau Africa
Contract Duration One year with possibility of renewal
Open to Tanzania Nationals

Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women works in line with the Tanzania’s national priorities, the United Nations Development Assistance Plan 2016 – 2022 (UNDAP II) as well as internationally agreed normative standards. UN Women Tanzania’s Strategic Note (SN) for the period 2017-2021 lays out the agency’s unique role and comparative advantage in supporting national stakeholders in advancing gender equality and the empowerment of women by strengthening women’s leadership and participation in political and governance systems, gender statistics, implementation of global gender norms and standards, ending violence against women and girls, and women’s economic empowerment. To promote women’s economic empowerment by enhancing income security, decent work and economic autonomy of women, UN Women’s interventions address: policy and strategy-level support including enhancing capacities of policy makers and Local Government authorities in implementation of policies and strategies in selected economic sectors; removing financing barriers and capacitating women to invest in climate-smart agriculture; and promoting opportunities and capacities of women farmers to move up the green agricultural supply chains. To contribute to delivery of the UNDAP II and the UN Women Strategic Note, UN Women along with UNFPA is launching a 3-year Joint Programme by support from the Korea International Cooperation Agency (KOICA), entitled “Realizing Gender Equality through Empowering Women and Adolescent Girls in Tanzania”. The objective of the programme is to enhance social and economic status of women and adolescent girls in Singida and Shinyanga Regions.

The Driver provides reliable and safe driving services to the Country Office and other high-ranking UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Programme Analyst, the Driver can be also required to provide driving services to the operations and programme staff in the Office, consultants and experts and UN staff on mission. The Driver will provide basic administrative and clerical support to the UN Women Country Office (CO).

 Duties and Responsibilities
Provide reliable and secure driving services

    Drive office vehicles for the transport of authorized personnel;
    Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;
    Meet official personnel and visitors at the airport, including visa and customs formalities arrangements when required;
    Verify that all passengers wear seatbelts at all times in the vehicle;
    Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents;
    Ensure vehicle comply with the Minimum Operating Security Standards (MOSS).

Provide proper use of vehicle

    Ensure cost-saving by driving responsibly;
    Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs;
    Provide inputs to preparation of the vehicle maintenance plans and reports.

Provide day to day maintenance of the assigned vehicle

    Ensure that the official vehicle is kept clean and is always in good working condition;
    Make minor repairs and make arrangements for major repairs;
    Change oil, check tires, lights horn, clutch and brakes and wash car regularly;
    Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).

Maintain and ensure availability of all required documents/supplies

    Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
    Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provide general administrative and logistic support as needed

    Assist office staff in filing, photocopying and maintaining required records;
    Assist in the mailing and distribution of publications and payments of bills, as required.

Key Performance Indicators
    Quality and timely driving services; safe and on-time
    Quality care and maintenance of vehicle
    Timely inputs to logs and records

Competencies
Core Values:

    Respect for Diversity
    Integrity
    Professionalism

Core Competencies:
    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

Functional Competencies
    Excellent driving skills;
    Good knowledge of driving rules and regulations, local roads and conditions;
    Good defensive driving skills;
    Skills in minor vehicle repairs;
    Ability to be on time.

Required Skills and Experience
Education and certification:

    Completion of secondary education is required;
    Valid driver’s license is required.

Experience:
    At least 2 years of experience as a driver in an international organization, embassy or UN system with a safe driving record

Language Requirements:
    Fluency in English and Kiswahili is required
    Knowledge of the other UN official working language is an asset.

Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

APPLICATIONS LINK


Programme Associate- WEE

DUTIES AND RESPONSIBILITIES
Provide administrative and logistical support to the formulation and management of programmes

    Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
    Provide technical guidance to the Country Office and executing agencies on routine delivery and reporting of programme supported activities and finances;
    Prepare information for the audit of programmes/projects and support implementation of audit recommendations;
    Review programme data from programmes projects for the Country Office website;
    Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

    Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
    Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
    Review financial reports; prepare non-PO vouchers for development projects;
    Process payment for consultants;
    Maintain internal expenditures control system;
    Create requisitions in Atlas for development projects; register good receipts in Atlas;
    Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

    Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
    Make travel arrangements for the Programme Team, including travel requisitions and claims;
    Prepare public information materials and briefing packets;
    Assemble briefing materials and prepare power-point and other presentations;
    Provide guidance and training to the Driver.

Provide administrative support to Resource Mobilization

    Prepare cost-sharing and other agreements; follow up on contributions within the Country Office resource mobilization efforts;
    Organize, compile and process information from donors, Country Office, and programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

    Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
    Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators
    Timely and accurate support to events, workshops, and missions;
    Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
    Timely recording of overall programme unit finances;
    Timely and accurate tracking of data for CO management and donor purposes;
    Quality maintenance of internal systems.

COMPETENCIES
Core Values:

    Respect for Diversity
    Integrity
    Professionalism

Core Competencies:
    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

Functional Competencies
    Good knowledge of programme management;
    Ability to administer and execute administrative processes and transactions;
    Ability to create, edit and present information in clear and presentable formats;
    Ability to manage data, documents, correspondence and reports information and workflow;
    Strong financial and budgeting skills;
    Strong IT skills.

REQUIRED SKILLS AND EXPERIENCE
Education and certification:
    Completion of secondary education required.
    Bachelor’s degree in Business or Public Administration is an asset.

Experience:
    At least 6 years of progressively responsible experience in administration or programme management/support;
    Experience in working in a computer environment using multiple office software packages;
    Experience in the use of ATLAS is an asset;
    Experience in supporting a team.

Language Requirements:
    Fluency in English and Kiswahili is required
    Knowledge of the other UN official working language is an asset.

DISCLAIMER
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
The deadline for submitting the application is September 17, 2020

  APPLICATIONS LINK

Operations Associate

DUTIES AND RESPONSIBILITIES
1.Provide administration and operations support to the Tanzania Country Office (CO) in accordance with UN Women rules and regulations and policies and strategies

    Contribute to an annual workplan for the Operations Team and monitor the implementation and monitoring;
    Participate in review meetings and provide support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
    Provide technical support and guidance to colleagues on operational issues;
    Ensure a continuous and up-to-date flow of information between the CO and the RO as needed.
    Coordinate the pre-audit preparations for the CO to be audit ready and complete the pre-audit checklist;
    Prepare for internal and external audits and coordinating implementation of audit action plan by drafting periodic status update reports and collating supporting documents.

2.Coordinate and administer procurement processes in accordance with UN Women rules and regulations and corporate policies and strategies
    Provide inputs to the preparation of procurement plans for the office and monitor their implementation;
    Generate procurement related reports; research and draft responses to enquiries;
    Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services;
    Organize procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders;
    Coordinate contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required;
    Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas;
    Review procurement processes conducted by projects; submissions to the Procurement Review Committee.
    Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
    Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;

3.Contribute to knowledge sharing
    Provide administrative support in the organization of trainings for the operations/ projects staff on administrative related matters;
    Compile lessons learnt and best practices in administration, procurement, and human resources.

Key Performance Indicators
    All services are provided in compliance with UN Women rules, regulations and policies
    Timely and accurate implementation of procurement processes
    Provide timely and quality advice to clients;
    Timely and quality reports

COMPETENCIES
Core Values:

    Respect for Diversity
    Integrity
    Professionalism

Core Competencies:

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

Functional competencies:
    Ability to administer and execute administrative and procurement processes and transactions;
    Ability to perform work of confidential nature and handle a large volume of work;
    Strong knowledge of administrative rules and regulations;
    Strong IT and web based management skills;
    Ability to extract and interpret data
    Ability to priorities work and to multi-task;

REQUIRED SKILLS AND EXPERIENCE
Education and certification:
    Secondary Education.

    University Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.

Experience:

    At least 6 years of progressively responsible experience in administration, finance, procurement, human resources or logistic support services at the national or international level;
    Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
    Experience in the use of ATLAS is an asset.

Language Requirements:
    Fluency in English is required.
    Working knowledge of another official UN language

DISCLAIMER
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
The deadline for submitting the application is September 17, 2020

APPLICATIONS LINK

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