Office Administrator Job Vacancies At Graviton Particles Limited


About the Company

GRAVITON PARTICLES LIMITED: is a company that was established with the main objective of assembling all types of converters, E-Scrap and other materials so as to process them and convert them into an easy and simple forms for the purpose of creating other new items or enhancing value creation.

It was established by MAZIALA KATABI MAJALIWA in 2018, as converters assembling company.

Job Title: Office Administrator

Position; 01, Full Time

Purpose:
Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Duties:
    Communicates with relevant agencies to produce travel itineraries for business directors and employee events
    Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
    Manages correspondence by answering emails and sorting mail
    Assists in planning and arranging events, including organising catering
    Handles expenses and billing cycles
    Manages reception area and looks after visitors
    Answers phone calls and transfers them as necessary
    Drafts, formats, and prints relevant documents
    Maintains stock lists and orders office supplies as needed
    Manages staff expense requests
    Interacts with directors and carries out their requests
    Creates agendas and takes meeting notes
    Assists in purchase orders and invoicing
    Maintains accurate records for employee holiday requests
    Manages outgoing post and records data on special deliveries
    Photocopies and files appropriate documents as needed
    Attends workshops and conferences when requested
    May take care of website functions and social media profiles

Skills and Qualifications:

    Minimum Bachelor Degree on related field
    Technical Skills, Including Proficiency with Microsoft Office Programs and internet
    Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

Experience
    Minimum 2 years work experience from known organization

Others
    Must be Tanzanian
    Age between 25 – 45
    Must be able to work in Dar es salaam

Attachments

    Academic certificates
    Application Letter
    CV/Resume and birth certificates
    Recommendation letter from previous employer

Mode of Application
Application Deadlines 14th January 2021

Save your application as your name first name and surname in pdf or word followed by job subject

Then send it to job@graviton.co.tz

Note: only short listed will be contacted.