Wednesday, 17 March 2021

Finance Assistant & Livelihood Coordinator Jobs At Save The Children NGO

Finance Assistant   Vacancy

CHILD SAFEGUARDING: Level 2: The role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore a police check will be required.

ROLE PURPOSE: The Finance and Administration Assistant is a member of the Finance Team and is accountable for ensuring cash and cheques payments are issued in a timely and accurate manner in compliance with SCI procedures. The post holder will ensure the cashbox and cheque books will at all times be stored securely, the support paper work attached to each voucher is completed and filled. In addition, cashbooks and bankbooks are updated regularly and are ready for review on a weekly and monthly basis.

SCOPE OF ROLE:
Reports to:  Programme Coordinator for Shinyanga

Number of direct reports: None

KEY AREAS OF ACCOUNTABILITY:
    Issue petty cash in line with SCI procedures & policies.
    File all associated paperwork associated with such transactions.
    Prepare Payment Vouchers for all transactions
    Record fully all transactions on an excel cashbook (daily basis).
    Follow up on late clearing of floats.
    Ensure the cashbox is stored securely during cash hours.
    Ensure sufficient cash is available in the various required denominations.
    Prepare weekly cash counts for each currency at week-end and month end, reconciling cash balances to cashbook balances – ensuring all codes are fully input.

Process cheque payments by:
    Receiving backed up invoices from Logistics/admin/Field locations.
    Preparation of Payment Authorisation Forms for approval.
    Forwarding well backed up invoices to authorised signatories for approval.
    Proper tracking of all invoices in various stages of processing.
    Preparation of cheques in line with SCI policies.
    Ensuring all invoices/payment requests (properly backed up) are fully processed within 1 week of being received in finance department.
    Filing all associated paperwork associated with all Dar cash/bank receipts or payments.
    Recording all transactions on an excel cashbook on a daily basis, ensuring coding is done properly.
    Ensuring cheques/cheque books are stored safely and securely while out of safe.
    Ensuring new cheque books are ordered in good time
    Responsible for checking and signing off on daily bank statements to ensure all debits and credits are in line with actual bank receipts and payments.
    Creating supplier’s and staff payment on the online banking system for final review by Dar Office for final review.
    Ensure month end cashbooks and bank books are ready for the finance officer’s review by the 2nd day of the following month.

Liaison with bank:
    Negotiation of exchange rate with bankers for foreign currency transactions.
    Follow up of Banking matters including stop orders, incorrect bank charges etc
    Through liaison with Finance Manager/Finance Director follow up on updating list of bank signatories.
    Bank cheque confirmation
    Any other relevant duties that may be assigned.
    Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
    Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
    Facilitate provision of financial information during external and internal audit.
    Support the Mbozi – Mbeya Finance Officer and Programme Manager on review of monthly expenditures and identify any miss posting &/corrections.

Acting  Responsibilities
    Complete PR with budget holder input of specification of goods and budget code and forward to Dar     focal person.
    On direction of Dar collect quotations and forward to Dar or for low level sit with Acting Programme Manager and other colleagues to analyse best value to SCI for the procurement and document decision in CBA.
    On direction of Dar receive PO and deliver to supplier in Shinyanga or draft correctly approved PO and issue to supplier locally.
    Receive goods from supplier and complete Goods Received Note checking quality and correct number of goods. Ensure a programme person witnesses receipt and countersigns GRN.
    Receive invoice from supplier and prepare Payment Approval Form and process locally or forward to Dar according to Scheme of Delegation.
    Receive any assets purchased in Dar and ensure the asset number is recorded as handed over to asset holder in Shinyanga (e.g. laptop).
    Manage the requests for vehicle movement and related fuelling with Driver and acting Programme Manager.
    Record goods/supplies being kept in the office/’warehouse’ in a ledger and release for distribution (simple goods in, goods out and balance) with distribution plan and distribution report being provided by programme staff and filed accordingly.

BEHAVIOURS (Values in Practice)

Accountability:

    Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
    Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
    Widely shares their personal vision for Save the Children, engages and motivates others
    Future orientated, thinks strategically and on a global scale.

Collaboration:
    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
    Values diversity, sees it as a source of competitive strength
    Approachable, good listener, easy to talk to.

Creativity:
    Develops and encourages new and innovative solutions
    Willing to take disciplined risks.

Integrity:
    Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE


Essential
    At least Advanced diploma or Degree in Accounts.
    At least 2 years accounting experience
    Excellent computer skills (Preferably SUN accounting System and Excel)
    Experience in supporting and training other staff essential
    Demonstrated good skills and experience in managing financial and office administration systems
    Knowledge and experience of financial computer applications, including spreadsheets (e.g. Excel).
    Knowledge and experience in word processing and internet communications (including MS Word, Outlook, Internet Explorer)
    Good personal organisational skills, including time management and ability to meet deadlines
    Good communication and interpersonal skills as pertinent to working within a complex English-speaking team setting
    Ability to work as part of the team and to fit in well with the organisation
    Attention to detail and accuracy essential
    Ability to work under pressure

Commitment to, and understanding of, Save the Children’s aims, values, principals, and the Child Protection Policy

Desirable
    Previous experience with an international organisation is desirable
    Previous work experience with Charity or NGO/INGO

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The deadline for submitting the application is 23 March 2021

APPLICATIONS LINK


Livelihood Coordinator  Vacancy

CHILD SAFEGUARDING:
Level 3: √ the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:
Save the Children seeks 4 Livelihood project coordinators for a USAID-funded Multi-sectoral Nutrition Activity in Tanzania. The Livelihood coordinator will be responsible for work planning, coordination, and technical implementation of innovative integrated nutrition livelihood activities in the target districts. He/she will work closely with LGAs, CSOs, private stakeholders and communities to coordinate capacity building, and onsite mentorship to ensure Successful implementation of the project activities as per the detailed implementation plan. He/she will be required to maintain strong coordination with the MEAL, SBC advisor, and nutrition coordinator to ensure progress is achieved towards nutrition targets.

S/he will establish and maintain close and effective liaison with government partners at LGAs and communities to facilitate flow of information, reports and updates including staying abreast of current trends and innovation related to project result area. He/she will participate in relevant agriculture and livelihoods working groups and policy fora at regional and district levels.

SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of Government of Tanzania priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, Health & nutrition and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania. We currently have an operational presence in Dodoma, Singida Shinyanga, Zanzibar, Songwe, Kigoma and Dar es Salaam and we work through partners in other parts of the country.

Reports to: Project Area Manager

Staff directly reporting to this post: Nil

KEY AREAS OF ACCOUNTABILITY:

Programme responsibilities
The overall objective of this position is to improve Food Security and Nutrition and ultimately contribute to reducing the high stunting rate in Tanzania particularly in the designated regions. The specific objective is to improve access to and use sufficient and nutritious food through behaviour change, sustainable and improved production and the diversification of food crops in Dodoma, Morogoro, Iringa and Rukwa Regions.

Technical
    Lead, in the collaboration with the Nutrition, SBC Advisor, MEAL team in the implementation, monitoring and adaptation of nutrition sensitive livelihood practices through increased knowledge of better agricultural practices and innovative income generating activities at household and community level.
    Provide technical support through coaching and mentorship for quality implementation of livelihood activities at community level
    In collaboration with district agricultural, irrigation and livestock officers, ward extension agricultural officers identify village models farmers and establish community agricultural demonstration and learning sites for production, small livestock and preservation technologies.
    Coordinate farmers’ field days by linking together different players for technology exhibition, technical and marketing information sharing as well as B to B linkages including income generating opportunities with private investors/stakeholders.
    Support communities in the formation of village Savings and Loans Groups (VICOBAS) and coordinate capacity building activities related to VICOBAs and other income generating opportunities
    Lead trainings at community levels related to affordable and sustainable technologies related to production, food preservation and storage practices.
    Provide ongoing coaching and mentorship to model farmers to ensure adaption of improved production and livestock practices.
    Work in collaboration with the MEAL team and Livelihood advisor to develop quality benchmarks for livelihood activities.
    Draft activity monthly and quarterly reports on livelihood related activities
    Establish and maintain solid collaboration with target relevant LGA departments and staff during planning, budgeting, implementation and monitoring of agriculture, VICOBA and small livestock related activities.
    Establish and maintain coordination and collaboration with private sector stakeholders in the respective regions including participation on PPP related working groups in the target region.

Operational
    Provide timely and accurate written and verbal reporting.
    Contribute to project strategic planning and to well-written, focused project reports, annual implementation plans, success stories and other written products.
    Ensure high quality project implementation, monitoring and reporting.
    Make regular field visits to monitor project quality and collect data.
    Collaborate with MEAL staff to ensure that collection and analysis of data is accurate, rigorous and incorporated into project implementation.
    Coordinate with SBC Advisor and Nutrition Project Coordinator’s in work planning, implementation, monitoring, reporting, and adaptation

Representation and Coordination
Participate in technical working groups, district relevant meetings and liaise with other project implementing organizations.

Serve as a livelihood focal point for LGAs, community and other implementing stakeholders at district level

BEHAVIOURS (Values in Practice)

Accountability:

holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;

holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;

widely shares their personal vision for Save the Children, engages and motivates others

future orientated, thinks strategically and on a global scale;

Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;

values diversity, sees it as a source of competitive strength;

approachable, good listener, easy to talk to;

Creativity:
develops and encourages new and innovative solutions;

willing to take disciplined risks;

Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity;

QUALIFICATIONS AND EXPERIENCE
Bachelor’s Degree in agriculture, animal science or related field.

Minimum of 5 years of relevant field experience with an international organization in agriculture and livestock programming

Strong technical grasp of agriculture, livestock, climate change adaptation (CCA), environmental safeguard strategies, and natural resource management.

Experience, knowledge and skills in improved horticulture and or general crop production, demonstration farms, agricultural extension agent engagement, food preservation, and post-harvest handling and storage practices

Demonstrated experience in project and time management

Excellent writing and oral communication skills in English required

Demonstrated experience in working effectively with CSOs and community-level actors, stakeholders and beneficiaries

Experience applying and knowledge of the design, implementation and best practices for promoting behaviour change and adoption of improved practices and technologies in agriculture and livestock programming

Significant knowledge of agriculture, food security, nutrition and gender issues in Tanzania and in particular Dodoma, Morogoro, Rukwa and Iringa Regions is an addition advantage

Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations and independently

Familiarity and understanding of donor policies and procedures is a plus

Local candidates are encouraged to apply

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Closing date: 26 Mar 2021 – 23:59 EAT

Location: Dodoma, Tanzania, United Republic of

Department: Programme Operations

Type: Fixed-term contract

APPLICATIONS LINK

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