Monday, 19 April 2021

Ajira Mpya 3 Shirika La International Rescue Committee (IRC)

Job Title: Grants and Communications Officer
Requisition ID: req14368
Sector: Grants
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania

Job Description
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.

We have been present in Tanzania since 1993 when we responded to an influx of refugees from Rwanda, Burundi and the Democratic Republic of Congo. Since the initial influx, we have continued to tirelessly serve the needs of both refugees and host communities in the country. In 2020, we reached 250,000 people across three refugee camps and the Tanzanian population.

Through our work across health, education, and protection, we focused on:

    Ensuring that women and girls have access to quality reproductive healthcare;
    Working with leaders of refugee communities, religious and community leaders in the host community and the government to prevent violence against women and bolster women’s empowerment; and providing medical referral, counseling, legal and support to survivors;
    Ensuring that children affected by displacement and crisis have access to safe and quality education;
    Improving critical school and health infrastructure in the refugee camps and the host community;
    Providing youth – particularly girls – with social and recreational activities as well as life skills training;
    Working with local partners to ensure inclusion of persons with disabilities in the camp and the host community; and
    Supporting the regional Ministry of Health with a range of health interventions, including disease outbreak, reproductive and mental health services.
    IRC in Tanzania has a significant, multi-million dollar budget, through a range of long and short term awards. The organization is funded by a range of high profile institutional and voluntary donors, including governments, international organizations, corporations, and foundations.

This position will be placed within the IRC Tanzania Grants Unit. The IRC Tanzania Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance, and global headquarters.  Within this Grant Unit, the Grants and communications officer will primarily support the IRC Tanzania Grants Unit with the management of  the Tanzania portfolio and generally, support the Grants team with program cycle management including leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications.

Organization, flexibility, and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.

This position reports to the IRC Tanzania Deputy Grants Coordinator.


Business development
 When requested, support grants team with the coordination and drafting of Concept notes, proposals, annexes, modification requests and other documents that supports timely submission of calls for proposal.

 Develops timelines for calls for proposals as requested during proposal development process and supports in creating OTIS opportunities including ensuring this are reviewed / approved by HQ and CP leadership, and are in the right phases during the life of the award.

Grants Management

    Support the DGC in the preparation of timely and quality programme, donor, and government reports on project activities in compliance with Donor, statutory and internal IRC requirements.
     Maintain and update the grants tracking schedule ensuring all upcoming reports are tracked and communicated to the Country team and HQ/Regional staff to ensure timely reporting.
    Support coordination of program cycle meetings to ensure close implementation and financial oversight and identify challenges, delays, or deviations from the project plan. Assist in tracking various grants budgets versus expenditures (BVA) and commitments in line with approved spending plans and the work plan for both IRC and partners and flag any variances and discrepancies to relevant parties. This includes supporting the grants team in facilitation of regular monthly BvA review meetings, taking clear action points / minutes, circulate to relevant staff  and close follow-ups of action points.
    Support the IRC program teams and partners in preparing and reviewing spending plans and work plans as per the grants calendar.
    Support with report writing capacity building initiatives to program staff at the field level,  as requested by the GC or DGC.
    Support  the grants team in the realization of IRC Partnership Excellence for Equality and Results System efforts with guidance from the DGC. This includes regular checks on existing partners monitoring schedules to support with capacity building initiatives as well as general monitoring of compliance issues.
    Support in ensuring that the grants folder is upto date with information related to each (T1) grants both Box and online grant files (OTIS), reporting calendars (GTS).


    Support the grants team in coordination and consolidation of the Management Monthly report (MMR).
    With directions from the DGC, work with the program staff and Support the teams in highlighting and documenting success stories in reports and factsheets.

    Any other duties as assigned by the management team.
    Mastery of donor compliance and other requirements.


    Bachelor’s degree in Finance/Communication with Previous working experience in similar humanitarian setting.
     Excellent analytical report writing skills.
    Experience and skills in budgeting and budget supervision and management
    Flexibility at work
    Cultural sensitivity
    Budget management skills
    Team player
    Computer literacy- Microsoft Word and Microsoft Excel proficiency


Job Title: Psychosocial Support Officer
Requisition ID: req14370
Sector: Women Protection & Empowerment
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania

Scope of work
This position will be responsible for providing direct comprehensive case management service and holistic psychosocial support services, in best response to the needs of GBV survivors in the the target population/ assigned refugee camp. The Psychosocial Support Officer work in close coordination with multi-sectoral response GBV services providers. The position is based in the assigned camp and report to GBV Psychosocial Support Supervisor.

Program Responsibilities: 
GBV survivors must be provided services with supportive environment in which there are respected and treated with dignity, following survivor-centered approach that survivor are engaged, and their best interest, rights, needs and wishes are respected, as outlined in the IRC’s WPE Case Management Guidelines.

    Adhere to GBV guiding principles: ensure the safety of the survivor and their children; and staff involve at all times, respect the confidentiality of the information provided by GBV survivors, if using interpreters, interpreters must be trained on respecting confidentiality, and conduct interviews in private settings. Maintain a non-judgmental manner and respect the survivor decision.
    Provide professional psychosocial and confidential services to survivors of GBV, grounded in the IRC’s holistic, survivor-centered case management approach.
    Provide case management services in accordance with the case management steps, conduct safety assessment and planning, conduct consent based, timely multi sectoral response referrals for GBV survivors including access to justice, working closely with the WPE legal team.
    Ethically and confidentially document client information through accurate filling of IRC provided intake forms and ensure confidential and safe storage
    Ensure cases that need life-saving services are prioritized for immediate medical or security related action.
    Ensure proper and safe documentation of reported GBV incidences through utilization of GBVIMS tools and coding system; consent form, case intake form, action plan, follow up plan, client satisfaction tool and other case management tools accurately and appropriately, strictly follow data protection protocol and confidentiality. Secure document storage in a lockable cabinet and location at all time.
     Conduct GBV ethical and accuracy data collection in GBV information management systems (GBVIMS) entered with data protection and confidentiality – working with supervisor for analysis, planning, evaluation to inform WPE programming
    Conduct effective working relationships with all GBV services providers including police, and MHA at camp level in best representation of survivors’ best interest and needs, use and follow of GBV referral pathway and GBV SoPs.
    Attend internal weekly case review meeting with supervisor.
    Attend Case conference meeting as assigned by supervisor.
    Ensure that IRC support center is safe, confidential, and accessible in supportive environment for GBV survivors.
    Advocate on survivors’ needs and best interest, ensure actions are immediate taken especially medical and safety issues, and other survivors’ needs are met by services providers.
    Promote networks with community leaders, women leaders, women’s group, service providers and camp management to ensure that survivors receive compassionate support from the community.

Data collection and reporting;
    Conduct regular administration of client satisfaction surveys for survivors accessing GBV services
    Conduct regular IRC case management supervision tools with officer and case worker.
    Regular check data quality and accuracy, review case files on a regular basis, focusing on active cases to make sure that a) forms are being used and filled out appropriately; and b) to monitor the services that are being provided (as documented in the case file).
     Track indicators, maintain, update  and analyze data on WPE response activity and indicator
     Prepare and submit timely and quality weekly, monthly, quality and other donor reports as per the donor requirements, including assist in proposal input. Accountable to meet report deadline.
    Support and working closely with WPE M&E Manager on program data collection.
    Use of WPE Response M&E tools and GBVIMS tools sufficiently and systematically
    Participate in data analysis, interpretation of the analyzed data on GBV reporting trends to inform intervention areas.

Program management
    With support from supervisor participate in all response budget planning; accountable for develop and maintain work plans, spending and procurement plans, tracking expenditures and ensure all prevention activities are allowable and allocable according to IRC and donor compliance and regulations; review monthly BvA and bring any over/under expenditure, miss-charge or double charging issues etc to the attention of the supervisor in a timely manner and jointly develop corrective plans and prepare response activity cash projection submit to supervisor.
    Build the knowledge and skills of case worker/incentive staff on GBV cases management emphasis on safety assessment and planning, and psychosocial support/counseling, referral to other services.
    Communicate any incentive staffs issue to supervisor in a timely manner. Any recruitment of the new incentive staff must obtain supervisor approval.
    Participate and support in building the capacity of community based groups to provide ongoing psychosocial support to emotionally distressed persons
     Participate in capacity building of other service providers and community based structures to ensure that survivors receive compassionate support as assigned by supervisor.
    Conduct transparent and accountable records of beneficiaries issued with non-food items distribution at the IRC support center. Inventory of all materials support must be regular update and accurate.
    Participate the identification for material needs of GBV survivors in collaboration with Supervisor and initiate purchase requests to respond to the needs in line with approved budgets, and in advance of the quarterly procuring.
    Direct manage assets/inventory assigned to the support centers

 General Responsibilities:
    Attend and participate in trainings identified organized by your supervisor.
     Follow any new procedures and guidelines designated in circulars from Country Director.
    Support the IRC Tanzania Country SAP implementation in Kibondo field office, coordinate with other IRC actors particularly Health, Education, MHPSS and Operational Department to achieve the IRC strategy outcome with support of WPE Sr. Manager and WPE Coordinator.
    Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (Tanzania and worldwide) as per the IRC Tanzania reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
    Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
    Represent IRC at interagency meetings as assigned.
    Assist in control and proper usage of stationery and other items relating to work.
    Perform other duties as may be assigned by your supervisor.

    Bachelors Degree in counseling and/or psychology. Diploma holders with extensive work experience will also be considered.
     Minimum 2 years of direct psychosocial/counseling experience with a reputable agency; experience working mental health cases preferred.
    Clear understanding of psychosocial support, psychosocial care, counseling and support service for survivor of GBV.
    Must maintain confidentiality, working ethics, GBV guiding principle and uphold rights and survivor best interest, respect survivor decision at all times.
    Positive, highly motivated, innovative, with strong organizational and inter-personal skills.
    Able to work as part of a team.
    Strong knowledge of computer applications, including MS Word, Excel and power point
    Willing to work in a remote location.
    Fluency in Swahili and English, knowledge of French or Kirundi is a plus.


Job Title: PlayMatters Officer
Requisition ID: req14369
Sector: Education
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania

Job Description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC has been providing education services for Congolese and Burundian girls and boys in the Nyarugusu Refugee Camp since January 2014 and extended education services to Mtendeli refugee camp in March 2016. Services cover the full education spectrum from pre-school, through primary and secondary school, Technical Vocational Education and Training (TVET), and tertiary education applications. Schools follow the country-of-origin national curriculum (Burundian and Congolese).

The IRC is the consortium lead for a five-year project, “PlayMatters”, funded by the LEGO Foundation. The PlayMatters initiative will increase play-based learning opportunities for nearly 1 million pre-primary and primary school aged refugee and host community children impacted by the humanitarian crises in East Africa and living in Ethiopia, Uganda and Tanzania. This project aims to build children’s social, emotional, cognitive, physical, and creative skills through play in their homes, schools, and communities and will be implemented in partnership with War Child, Plan International, Behavioural Insights Team and Innovations for Poverty Action.

Scope of Work
The IRC is seeking a motivated and enthusiastic PlayMatters Officer to carry out PlayMatters activities in Refugee Camps and host communities in Kigoma region. The PlayMatters Officer will work with a team of officers to ensure all project activities are carried out in a timely manner. The PlayMatters Officer will represent the PlayMatters in relevant camp-based stakeholder meetings and PlayMatters project coordination meetings.

This position will report to the PlayMatters Manager and will be based at one of the three refugee camps.

Program Implementation
    Ensure timely implementation of PlayMatters activities in refugee camps, ensuring adherence to donor requirements and regulations.
    Provide and coordinate training for incentive staff.
    Work closely with HR and the Education Protection Officer to ensure all violations of the Teacher Code of Conduct and Prevention of Sexual Exploitation and Abuse are properly reported.
    Support preparation of activity reports, monthly, and donor reports based on the prescribed template.
    Notify the PlayMatters Manager of any problems, complaints, or useful information about all aspects of the PlayMatters program.
    Work with the PlayMatters M&E Manager and officer to undertake assessments in coordination with partners, UNHCR, UNICEF, where appropriate.
    Representation and Partnership
    Support coordination and participation in monthly Camp Based Education Working Group meetings, providing minutes to the regional Education Working Group.
    Ensure the PlayMatters project is integrated and coordinated with other IRC sectors.
    HR Management
    Ensure adherence by staff to IRC’s Global HR Operating Policies and Procedures and the IRC way.
    Report any violations of the IRC Sexual Abuse and Exploitation, The IRC Way, and Child Safeguarding Policy (TZ specific and global), as per the IRC Tanzania reporting mechanism.
    Participate in training and mentorship of incentive staff
    Perform other duties as may be assigned by your supervisor.

    Degree in Education from a recognized institution (preferably qualified teacher)
    Minimum two years’ work experience.

Demonstrated Skills And Competencies
    A commitment to IRC’s mission and humanitarian principles.
    Receptive to building and maintaining positive relationships with people from all backgrounds, genders, cultures, and viewpoints.
    Experience working with refugee communities desirable.
    Knowledge of Education in Emergencies.
    Experience working with children, preferably in a teaching capacity.
    Experience in planning and delivering training.
    Experience in community mobilization and coordination.
    Highly collaborative and consultative approach.
    Good IT skills: knowledge of MS Word; Excel and Outlook required
    Swahili and good English; written, and oral skills required. French and Kirundi a plus.

Professional Standards
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.


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