Monday, 23 August 2021

Ajira Kwenye Mashirika: IOM Tanzania Job Advertisement


Country: United Republic of Tanzania

Organization: International Organization for Migration

Closing date: 31 Aug 2021

Position Title : Resources Management Officer

Duty Station : Kasulu, Tanzania, United Republic of

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 August 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates

Candidates from the following non-represented member states: Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include: All external candidates, except candidates from non-represented member states.

Context:
Under the direct supervision of the Chief of Mission (CoM) in Tanzania and in coordination with the Country Office's Resource Management Officer (RMO), and the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO), and, in collaboration with relevant Units at the Head Office in Dar es Salaam, the successful candidate will be responsible and accountable for supervising and managing the budgetary, financial, human resources and administrative functions of IOM Kasulu Sub-Office, Makere Processing center, the three Transit centers in Kasulu and the Kibondo office and providing support in these areas to staff.

Core Functions / Responsibilities:
    Monitoring and overseeing the financial management for all activities in Sub Office Kasulu including the oversight of financial expenditures and accountability; undertake financial analysis of respective projects in Kigoma region. In coordination with the CoM and the Country Offices RMO undertake financial analysis of all region's activities.
    Supervise the management of the treasury by forecasting cash flows according to Sub-Office activities in Kigoma Region. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
    Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Sub-Offices in the Region.
    Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
    Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.
    Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the Sub-offices in the region, namely in the areas of general administration, finance, and human resources.
    Maintain and further strengthen appropriate internal controls for the offices in Kigoma region to safeguard the Organization's assets, control cash, and prevent fraud.
    Act as payroll administrator for the Country Office, inspect payroll and synchronize updates on monthly bases in coordination with HR staff, ensuring that salaries are correctly posted and allocated to projects consistent with IOM's projectization criteria.
    Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness
    Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Sub-Offices in the Region. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / RMO and SRRMO.
    Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Sub-Offices in the Region.
    Liaise and coordinate with the Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
    Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.
    Supervise and train local staff on IOM's administrative/financial policies and procedure.
    Interpret and apply IOM's Human Resources and Financial policies, rules and regulations, as well as standards and techniques taking into account the Sub-Office's activities; and ensure that local administrative procedures are in place and followed and are in accordance with these practices
    Verify approved budget availability for WBS requested in Purchase Requisition(s) of Sub-Office Kasulu and make sure the Purchase Requisition/Purchase Order is completed and submitted in a timely manner to finance during the invoice settlement.
    Liaise with all other internal functional units of the Sub-Office Kasulu as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
    Support the Head of Sub-Office (HoSO) Kasulu and the Compound Manager at Makere PC to ensure that programmatic activities are being implemented in a manner that is consistent with donor agreements both from operational and budgetary perspectives.
    Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

    Master's degree in Finance, Accounting, Business Administration, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience; or
    University degree in the above fields with four years of relevant professional experience.
    Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
    Experience

    Experience in financial management, accounting, and budgeting;
    Experience with internal control assessment, internal audit and or external audit; and,
    Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Skills
    Knowledge of human resources management is an advantage;
    Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities;
    In depth knowledge of the broad range of migration related subject areas dealt with by the

Organization;
    Knowledge of UN and bilateral donor programming;
    Knowledge of financial rules and regulations;
    Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages
    IOM's official languages are English, French, and Spanish.
    External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
    For all applicants, fluency in English is required (oral and written). Working knowledge of
    Kiswahili, French and/or Spanish is an advantage.
    Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

( https://whed.net/home.php).

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

    Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

    Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
    Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

    Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization's vision; assists others to realize and develop their potential.
    Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
    Strategic thinking and vision: works strategically to realize the Organization's goals and communicates a clear strategic direction.

IOM's competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

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Position Title : Field Security Support Officer

Duty Station : Kasulu, Tanzania, United Republic of

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 24 August 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates

Candidates from the following non-represented member states: Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include: All external candidates, except candidates from non-represented member states.

Context:
The Office of Staff Security (OSS) is responsible for providing leadership on safety/security policy management and Mission operational support to enable the safest and most effective implementation and delivery of IOM programs and activities.

Under the direct supervision of the Chief of Mission, in coordination with the Head of Sub-Office in Kasulu, with technical and policy support from the Regional Field Security Office, the successful candidate will be responsible for actively assisting the IOM COM with all aspects of staff safety and security management in Tanzania.

The Field Security Support Officer (FSSO) will be expected to implement appropriate safety and security management procedures that will effectively address issues that could and has impact on all safety, security and the protection of IOM personnel and assets, including programme implementation in the country.

Core Functions / Responsibilities:
    Establish and maintain effective working exchanges and relationships with security officials of other UN agencies and organizations, government counterparts and partner security services, country United Nations Department of Safety and Security (UNDSS) office and all appropriate security Focal Points, in order to ensure up-to-date security-related information that is beneficial to the Tanzania specific missions and individual offices is obtained.
    Provide accurate and up to date assessments of the security situation in Tanzania and provide advice and recommendations to the COM on how to prevent and mitigate against identified threats and risks.
    Develop, implement, and regularly test a functioning warden system. Warden testing methods should include multiple systems, including SCAAN.
    Regularly conduct a security training needs assessment and develop, deliver, and/or coordinate the delivery of the security trainings for IOM personnel in Kasulu, in coordination with UNDSS and other UNSMS agencies and organizations. Security trainings could be extended to other UN personnel and implementing partners, to extent possible.
    Provide safety/security briefings for IOM staff deployed to and travelling within Tanzania and coordinate all travel security for the Country Office relating to all IOM operations, including assessments of road, air and river transport networks, medical evacuations and international staff travel within and from/to Tanzania.
    Regularly review and monitor compliance on the Security Risk Management Measures (SRMM) and Residential Security Measures (RSM). This includes proactively participating in the Security Cell Meetings and actively providing guidance to the COM on issues raised in the SMT, ensuring that IOM-specific operational requirements are considered for implementation of security measures and adherence to the UNSMS Policy on Gender Considerations in Security Management.
    Acquire comprehensive operational understanding of IOM programs in Tanzania and provide advice, including Security Risk assessments in areas where IOM works or is planning to work with its teams.
    Support the COM in the development or updating IOM Tanzania's Business Continuity Plan, proactively advising the COM in its regular testing.
    Develop, implement, and test office-specific security plans.
    Supervise local security assistants to ensure that the appropriate level of staff safety and security is being delivered and supported.
    Closely monitor and report on deployment numbers (staff ceilings) established for the mission/s by the UN Designated Official (DO) during emergencies, in coordination with the Security Management Team (SMT) and UNDSS, ensuring that security clearance procedures are applied fairly, vis-à-vis all of the agencies working under the UNDSS Security Management System.
    Test the functionally and implementation of IOM-specific emergency communications systems (SCAAN) to ensure they are functional, effective and address the programme requirements of the Country Office. This includes actively checking the SCAAN dashboard and posting relevant security advisories in a timely manner.
    Report security matters that have a direct impact on IOM operations immediately to the COM and the RFSO.
    In coordination with the COM, conduct preliminary enquiries in respect to any security breaches/incidents in Tanzania, working closely with local authorities in efforts to ensure IOM staff, its assets and interests are protected, and appropriate and corrective measure taken.
    Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education
    Master's degree in Security Management/Social Sciences, Law, Disaster Management, International Studies, Communications or a related field from an accredited academic institution with two years of relevant professional experience; or,
    University degree in the above fields with four years of relevant professional experience.

Experience
    Relevant professional experience working in security management, security risk management;
    Previous experience in UN Missions, International Peacekeeping or Emergency Missions is an advantage;
    Experience in planning and execution of security measures in UN agencies or organizations is highly desirable;
    Previous experience in dealing with law enforcement agencies is an advantage;
    Experience working in hardship duty stations and having previous training in hostage incident management scenarios would be an advantage.

Skills
    Passing the UN Security Certification Programme (SCP) is highly desirable;
    SSAFE TOT or other official UN TOT certification would be an advantage;
    Proven ability to collaborate with senior military and government counterparts is an advantage;
    Ability to manage a high degree of rational behaviour and decision making at all times irrespective of the gravity of the security environment;
    Excellent communication and writing skills with the ability to analyse complex problems, and identify and convey clear, rapid solutions; and,
    Strong general analytical skills.

Languages
    IOM's official languages are English, French, and Spanish.
    External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
    For all applicants, fluency in English is required (oral and written). Working knowledge of any
    UN Official language(s) and/or Swahili is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes
Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

( https://whed.net/home.php).

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

    Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

    Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
    Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

    Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization's vision; assists others to realize and develop their potential.
    Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
    Strategic thinking and vision: works strategically to realize the Organization's goals and communicates a clear strategic direction.

IOM's competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:
    Internationally recruited professional staff are required to be mobile.
    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
    This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
    The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.
    Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
    Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 August 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:
From 06.08.2021 to 24.08.2021

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 181 Field Security Support Officer (P2) Kasulu, United Republic of Tanzania

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