Tuesday, 10 August 2021

NGO Jobs In Tanzania 2021 At PLAN International, Apply Now


 Project Coordinator  

Location: Kibondo Tanzania, Tanzania

Company: Plan International

BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

Plan International Tanzania is looking for a Project Coordinator to support with the management, coordination and execution of the PlayMatters project, ensuring the project achieves the expected results in Tanzania and is implemented in accordance with the donor agreement, donor regulations, and internationally recognized quality of assistance standards.

The Project Coordinator will be fully responsible for timely, efficient, and gender-responsive implementation of all project interventions in a bid to achieve the project outcomes aimed at ensuring that:

1) Principal caregivers and community play leaders apply Learning Through Play at home and in the community 2) Educators integrate high-quality, Learning Through Play in their classroom;

3) System Influencers, Humanitarian Actors & Policy Makers integrate Learning Through Play into their services and policies.

Dimensions of the Role
The Project Coordinator will be responsible to assist with overall project coordination in country, ensuring the project achieves the expected results in Tanzania and is implemented in accordance with the donor agreement, donor regulations, and internationally recognized quality of assistance standards. S/he will assist in ensuring effective design and implementation of technical and operational project activities throughout all stages of the project. S/he will provide oversight support to project implementing staff to ensure that delivery is to the desired standards, on time and compliant to donor and in-country guidelines. S/he will also support engagements with other key stakeholders required to achieve results including the government the UN and other humanitarian coordination actors, the PlayMatters Consortium and other implementing agencies outside of the consortium. S/he will be expected to work collaboratively with Plan International’s Sector technical leads, operations team, and the finance team to support coordination, integration, and coherence of the project with other sectors within the organization.

S/he will demonstrate excellent project management and problem-solving skills, a very high degree of maturity, flexibility, organization and communication skills, and strategic thinking to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan International’s systems and policies and donor requirements are adhered to, especially gender transformative programming and child and youth safeguarding

RESPONSIBILITIES/ ACCOUNTABILITIES

Program delivery

    Support the EiE Programme Manager to oversee technical project direction and project delivery to ensure activities are in line with the project wide performance framework and work plan, and meet all standard operational policies and procedures;
    Support the EiE Programme Manager to provide day to day guidance, follow up and oversight support to ensure long-term and short-term priorities are on track.
    Co-lead and coordinate key project staff during the development of project annual work plans, annual budgets, and performance plans.
    Monitor project progress and compliance to set results, planned schedules, priorities, and performance standards   reporting and communications priorities.
    Regular update and utilize project tools, procurement, spending, and monitoring plans.
    Guide, monitor and maintain high levels of support for supervisees and other project staff development, accountability, and overall performance.
    Contribute to day-to-day project related communications and follow up with in-country senior management, staff, and partners.
    Work closely with supervisees and relevant in country departments to guide, plan, monitor, and verify appropriate use of the project resources.
    Ensure that program documentation and donor reports are of high quality, timely and comply with Plan International’s internal requirements and project donor requirements.
    Ensure inter-departmental and inter-sectoral collaboration within IRC Tanzania with other sectors.
    Conduct project monitoring visits to provide technical assistance and ensure proper implementation and monitoring of project activities;
    Deal with project systematically reviews of risks and challenges to quality implementation and compliance and develop clear and timely mitigation strategies including resources required.

Communication and Working Relationships
    Maintain active and cooperative relationships with all key stakeholders, including government officials, UN agencies, project partners, other implementing agencies, and related institutions;
    Engages and effectively represent Plan International in strategic partnerships with relevant NGOs (local and international), National and district local government entities /stakeholders as appropriate, to ensure visibility of the emergency programme and to gain acceptance.
    Develop appropriate internal and external Working Relationships (and partnerships) to support quality project delivery and compliance.

Advocacy, Influencing, and Visibility

    Support advocacy initiatives through developing briefs, documentation of evidence and impact stories.
    Represent Plan International at district, regional and National level where relevant

Staff Management
Assist to Lead project staff by creating and maintaining a work environment that promotes teamwork, trust, mutual respect, and empowers staff to take responsibility.

Key relationships
External – Close collaboration and strong working relationship with project consortium partners (War Child, International Rescue Committee, Behavioural Insights Team and Innovations for Poverty Action.). The Programme Manager will also maintain a relationship with local authorities, relevant Government institutions, and UN agencies to ensure Plan’s work is well linked to other initiatives.

Internally– The Project Coordinator will report to the EiE Programme Manager who will be playing an advisory role for the project, EiE MEAL Coordinator as well as the EiE officers who will be supporting implementation at camp level. S/he will also work closely with finance officer, Procurement team, Communications and advocacy team and Human resources team. S/He will also work closely with the Child Protection team and ensure that protection is integrated in all Education activities.

Technical expertise, skills and knowledge
    Hold a Bachelor’s degree in an interdisciplinary area such as Education Management, Development Studies, International Development, Strategic Planning, Program Management, etc. or equivalent.
    At least 5 years of demonstrated experience in managing Early Childhood Development and Primary Education programs in Emergency and Development contexts.
    Experience with Learning through Play approaches and content development will be considered a strong asset
    Proven leadership, inter-personal and cross-cultural skills, and ability to build and motivate multi-disciplinary teams
    Demonstrated experience working collaboratively managing consortium projects with skills in effective partnership management
    Strong understanding of gender responsive programming and meaningful child participation in programs
    Conversant with national and decentralized education service delivery systems, structures, operations, and networks
    Knowledge of effective participatory Monitoring, Evaluation and Research systems and processes

Skills
    Excellent interpersonal skills, including the ability to work in a matrix environment
    Excellent written and oral communication skills, including presentation and public speaking
    Strong analytical and problem-solving skills
    Excellent organizational skills and the ability to multitask while working on projects with varying activities, objectives, and deliverables
    Good negotiation and influencing skills
    Creates a strong sense of purpose within the portfolio and with stakeholders
    Sound judgment and decision-making in complex situations
    Plan International’s Values in Practice

We are open and accountable
    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

We work well together
    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
The job holder requires 40 % field work in 3 camps and 60 % office-based environments.

Level of contact with children

High interaction with children

APPLY ON THIS LINK



Communication & Advocacy Officer  

Location: Kibondo Tanzania, Tanzania

Company: Plan International

Dimensions of the Role
This position reports to EiE Programme Manager. Under the supervision of the EiE Programme Manager and support from Head of Communications, the Communications & Advocacy Officer will lead the implementation of PlayMatters communication strategy, designs and activities to promote community and media outreach and to advocate for the integration of Learning through Play teaching/learning approaches. S/he will also work closely with the PlayMatters Illustrators and Graphic Designer to support the designing work, coordinate with Communications focal person at CO to support with communications and advocacy activities, and lead the delivery of advocacy strategies in line with PlayMatters project communication requirements.

S/he will demonstrate excellent project management and problem-solving skills, a very high degree of maturity, flexibility, organization and communication skills, and strategic thinking to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan International’s systems and policies and donor requirements are adhered to, especially gender transformative programming and child and youth safeguarding.

RESPONSIBILITIES/ ACCOUNTABILITIES

    Program delivery, Communication, Advocacy, Representation and partnerships
    Develop resources as part of documentation of project progress and milestones (i.e., impact stories, videos, and photos) to share on PlayMatters and IRC internal and external Websites, newsletters and for all internal and external usage.
    Support generation of content for internal and external publications including newsletter, fact-sheets, and branded visibility materials such as fliers, posters, calendars, diaries, , t-shirts, banners etc.
    Drafting talking points and messages for PlayMatters project in Tanzania, and for sharing with media and wider public.
    Creating high quality media and multimedia content for dissemination into various platforms.
    Preparation of communications budgets.
    To establish new, and maintain relationships with key media outlets, correspondents, journalists, producers, and editors.
    To write, as required, materials for the purposes of print, broadcast, web, and social media.
    To work as part of a core PlayMatters team to create media campaigns, write press releases, statements and other PlayMatters audience-focused content and resources.
    To act as main focal point for media relations for the PlayMatters project.
    Staff Management
    This position does not directly supervise any staff or refugee incentive workers; however, s/he will be collaborating with other EiE Officer and Incentive workers to support the implementation of PlayMatters activities.
    Report any violations of Plan International’s Code of Conduct and Policies as per Plan International-Tanzania.

Key relationships
External – Close collaboration and strong working relationship with project consortium partners and members of the Education Working Group (IRC, Caritas, Save the Children, UNHCR, UNICEF, MHA, District Education Officers) etc. The Communications & Advocacy Officer will also maintain a relationship with local authorities, relevant Government institutions, and UN agencies to ensure Plan’s work is well linked to other initiatives.

Internally– The Communications & Advocacy Officer will directly report to the EiE Programme Manager, and S/he will coordinate with EiE Specialist, Communication and Advocacy team (CO), Illustrations Officer, EiE Coordinator, MEAL Coordinator and EiE Officers for the implementation of project activities at camp level. S/he will also work closely with finance team, Procurement team, Communications and advocacy team and Human resources team. S/He will also work closely with the Child Protection team and ensure that protection is integrated in all Education activities.

Technical expertise, skills and knowledge
    BA in Journalism or Communications/Public Relations, or a related field from an accredited Institution.
    Minimum of 3 years working experience including working in in an INGO, media, journalism, or communications/public relations or in closely related external relations contexts.
    Experience in the design and production of visual content, such as photography, graphics, and video.
    Experience and proficiency in using content (graphic and video) production and editing software.
    A high degree of self-motivation and able to work independently and as part of a team.
    Exceptional attention to detail to deliver high quality and accurate content.
    A well-organised person, able to show the ability to initiate, monitor, prioritise, and complete project activities.
    Excellent communication skills, including social media and multimedia skills, plus strong interpersonal skills.
    Excellent command of English, (written, oral, comprehension) including highly developed drafting skills.
    Knowledge of Gender and Child rights issues
    Strong team-building and motivational skills
    Strong negotiating, facilitating and influencing skills
    Strong community facilitation skills
    Cultural sensitivity  i.e. building and working effectively within a diverse working environment
    Plan International’s Values in Practice

We are open and accountable
    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
The job holder requires 60 % field work in 3 camps and 40 % office-based environments.

Level of contact with children

High interaction with children

APPLY ON THIS LINK


Project Finance Coordinator  

Location: Kibondo Tanzania, Tanzania

Company: Plan International

ROLE PURPOSE

The Finance Coordinator will coordinate KAGIS project payable and receivables in Geita and Kigoma. She/he will be responsible for overseeing, organizing and maintaining the financial documentation and records, systems and processes of the project, including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration. She/he will handle and resolve inquiries regarding suppliers’ payments and keep spreadsheet for reconciliation purposes. This position report to the Finance Manager and supervises drivers.

Dimensions of the Role
    Review and post transactions on SAP, ensuring correct coding and accuracy.
    Prepare monthly financial reports to be shared with the Finance Manager for review, and when needed.Reconcile project expenditures on SAP with the financial report.
    Support with the month-end closure
    Monitor all financial transactions and recommend ways to increase effectiveness of same
    Maintain all records to ensure smooth transaction for all financial processes
    Assist program staff in budget preparation and ensure completeness and accuracy and validate unit cost
    Ensuring spending is in line with the approve budgetProvide technical support to the partners including,  and review of accountabilities submitted for accurate submission of financial reports and exercise of fiduciary responsibilities.
    Reviewing requisitions and payments before approval
    Supporting Administration department in proper asset management.
    Proper filing and maintaining of the supporting documents to be used during an audit.
    Reconciliation and filing of bank statements on a monthly basis with appropriate approval.
    Ensure procurement process are well followed
    Maintain and update the asset register on regular basis Handling project bills problems and disputes, and ensuring accurate billing of suppliers
    Maintaining confidentiality of information
    Undertake other reasonable tasks as directed by Finance Manager

ACCOUNTABILITIES

Administration

Collaborate with other departments to provide administrative support to the project team

Fiscal Oversight
    Oversee the accounting processes to ensure internal controls and financial procedures are well considered
    Ensure legal and regulatory compliance regarding all financial functions.
    Oversee cash flow, asset management,  and banking relationships

Planning
    Coordinate the development and monitoring of budgets, including analysis of revenue and expenses as well as forecasts.
    Ensure timeliness, accuracy, and usefulness of financial and management reporting

Cash and budget management

    Prepare monthly project cash forecasts in a realistic manner
    Review Cash Disbursement vouchers
    Monitor proper use of petty cash fund
    Review purchase requisitions and orders.
    Review payment packages for budget availability and correct coding.
    Monitor budget versus expenditure.
    Ensure timely processing and disbursement of payments to legitimate suppliers.

Financial reporting

    Manage general ledger accounting system
    Ensure Accountability in Preparation, review, consolidation and submission of correct and complete project reports on time
    Coordinate the availability of any audit document needed.
    Participate in year-end process and prepare year end reports
    Internal Financial Controls enhancement
    Ensure adherence to financial controls, processes and procedures.
    Follow up finance-related audit actions
    Participate in Quarterly physical asset and inventory verifications
    Field Support Visit

Training of partners’ finance staff.

Verification of direct benefits distribution to communities

Security
    Ensure compliance with security procedures and policies as determined by country leadership.
    Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
    Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
    Ensure compliance to COVID-19 and other outbreaks safety measures

Compliance to Global Polices
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Communications and Working Relationships:

Internal:
This position works closely with Financial Coordinator at PU level (medium)

External:
This position works closely with finance team of implementing partner organizations (high)

Key relationships
    Programme Unit & Country Office
    Head of finance and grants Manager
    Functional networks within Plan including counterpart at Plan International Canada
    Technical expertise, skills and knowledge

Required experience and Qualifications
    Bachelor’s degree in Accounting, Finance, Commerce or related field
    Certified Public Accountant (CPA)
    Minimum of 3 years proven skills in senior finance management in reputable and comparable organizations.
    Experience of no profit sector including management of grants
    Experience of managing grants within contractual conditionalities
    Proficiency with accounting software and excellent Excel skills.
    Knowledge of financial reporting
    Strong understanding and knowledge of Cash Flows, Budgetary Controls and government compliance
    Proven ability to make complex and time-sensitive decisions in the best interests of the organization.
    Ability to work independently with minimal supervision

Essential

Knowledge

    In-depth understanding of Generally Accepted Accounting Principles (GAAP).
    Knowledge of gender transformative approach in budgeting
    Demonstrated knowledge in developing of grant budget
    Knowledge in supervising multiple partners with complex relationships

Skills
    Analytical and problem solving skills
    Proficient computer skills in Microsoft applications and accounting packages
    Ability to work under multidisciplinary and multicultural environment
    Meticulous attention to detail with superb organizational skills
    Excellent communication skills, with demonstrated ability to write financial reports
    Excellent communication skills.
    Fluent spoken and written English and Kiswahili

Behaviours
    Hardworking with capacity to work independently with minimum supervision
    Honest, integrity, open and transparent personality.
    Working towards achieving a team goal
    Be able to Respect all groups of people in the community and culturally sensitive
    Persuasive and able to work with different cultural settings
    Motivated, energetic and strives to develop and support other
    Result oriented and able to work independently and as part of a team.
    Working for the best interest of the organisation and children
    Appreciate of child rights and gender equality

Desirable

    Knowledge and experience with Global Affairs Canada’s (GAC’s) project management
    Solid proficiency in SAP
    Experience managing and knowledge of project that support girls’ education
    Strong presentation, team-building and interpersonal skills
    Analytical thinker with strong conceptual and problem-solving skills.
    Commitment to girls’ development and a values-driven work environment.
    Operate in a high-pressure deadline-driven environment with professionalism
    Managing project with strict reporting deadlines
    Working with the project team and ensure project results are achieved timely without compromising quality
    Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
    Plan and schedule own work and selecting appropriate methods/tools for delivery.
    Understanding of data privacy standards
    Plan International’s Values in Practice


Physical Environment
Working environment will include both typical office environment and field environment

The position requires regular field travels, at least 30% of the work

Level of contact with children

Low contact: No interaction or low frequency of interaction with children

APPLY ON THIS LINK



Driver – KAGIS


Location: Kibondo Tanzania, Tanzania

Company: Plan International


ROLE PURPOSE
The role is operational level for the Keeping Adolescent Girls in School (KAGIS) Project, it will focus on the implementation of the day to day transport activities to ensure timely programme delivery, to provide transportation services to Plan KAGIS staff in a safe, courteous and timely manner to enable the programme effectively carry out its operational plan.

Dimensions of the Role
    Ensure vehicle is fit for purpose to deliver the projects and is actively managed
    Staff and material transportation
    Ensure fully compliance with the regulations, policies and procedures
    Maintain updated and accurate vehicle records
    Provides clerical duties for implementation of the programme

ACCOUNTABILITIES
Key Result Area (KRA) 1: Ensure vehicle is fit for purpose to deliver the projects and is actively managed:

    Ensure vehicle is always in good usable condition, well maintained and cleaned vehicle
    All time maintenance of vehicle in mechanically and technically good usable condition, well maintained vehicle, daily vehicle checking before use;
    Timely processing of service and maintenance request; and
    Maintaining vehicle operating books.

KRA 2:  Ensure fully compliance with the regulations, policies and procedures:

    Abide to the required country regulations to avoid unnecessary problem with the law enforcers, updated the administration assistant with vehicle insurance status, safety week stickers and all time valid driving license.
    Adherence to Plan policies and standard operating procedures, laws and regulations

KRA 3: Maintain updated and accurate vehicle records:

Manage well and updated vehicle records, submit vehicle monthly reports, logbook, trips, and fuel records to the administration assistant.

KRA 4: Provides clerical duties for implementation of the programme:

Support smooth and quick dispatch and delivery of documents between Plan and other stakeholders;

KRA 5: Staff and material transportation:

Responsible for staff, visitors and materials safe and timely transportation to the required destination

Security and Upholding Plan Values

    Ensure compliance with security procedures and policies as determined by country leadership.
    Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
    Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

Be champion of Plan values
    Handles constructive criticism and learns from it
    Shows respect for and sensitivity to protected characteristics, cultural and religious differences
    Ensure compliance to COVID-19 and other outbreaks safety measures

Compliance to Global Polices
Ensures that Plan International’s global policies for safeguarding children and young people and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Key relationships
The post holder will be required to maintain effective working relationship with the Programme Unit administration assistant, procurement and logistics coordinator, programme staff, garages and partners.

Technical expertise, skills and knowledge

Knowledge
    Class C drivers licence plus valid defensive driving certificate
    A minimum of ordinary level secondary school education certificate
    Fluent in Swahili, ability to read, write and speak English
    A minimum of five years of experience in vehicle maintenance and driving
    Previous experience working in an international organisation

Skills
    Basic mechanic and auto repair skills
    Communication skills
    Interpersonal skills
    Computer skills

Plan International’s Values in Practice

We are open and accountable
    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

We work well together
    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
    Working environment will include both typical office environment and field environment
    The position requires regular field travels, at least 70% of the officer’s work
    Level of contact with children

Mid contact: Occasional interaction with children during reflection meetings, evaluations, and research

APPLY ON THIS LINK

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