JOB TITLE: JOB ADVERT- Procurement Officer and Tender Specialist (Immediately)
JOB LOCATION: Dar Es Salaam Tanzania
Company Name: Caliber First Group Limited (CFGL)
Caliber First Group Limited (CFGL) seeks a detail-oriented, thorough, and organized tender specialist to oversee and ensure contract compliance for procurement and supplier contracts. Responsibilities include: Monitoring the tender submission process for formatting, completeness, consistency, and compliance. Assists in the management of data related to the tendering process.
Review, analysis and preparation of Tenders, Proposals and Pre-qualification responses, including but not limited to the technical, commercial and contractual aspects of these documents. Collection of all documents to be included in the offer, such as pre-qualification documentation, Technical & Operational documentation, Pricing, Commercial & Legal exceptions, Certification, Bank Guarantees & Bonds, etc.
Distributing tender packages across the relevant teams and establishing specific tasks per team, ensuring their collection within required deadlines.
Manage all aspects of bid preparation efforts in accordance with various Clients’ Tender Procedures.
Work with the Procurement Team and Sales Team to facilitate deal and risk reviews to avoid unknown, un-quantified risks during the bid preparation phases.
Develop a strong understanding of the nature of works along with project and tender requirements and preparation of compliance statements
Develop strong working partnerships with other functions (HODs, Procurement, Sales, Finance, Logistics, etc.) to enable effective communication, on-time responses, improved information flow to help shape winning and profitable bids.
Monitors the tender submission process for formatting, completeness, consistency, and compliance
Preparations of technical proposals for a range of items by coordinating with Tender Committee Team.
To act as the company’s internal contact point for the customer during the enquiry and bidding processes
To handle incoming tenders and by keeping a prioritized listing of outstanding tasks, and analysis of tender requirements
To respond to the tender participant’s (technical based) questions requests in a timely and efficient manner.
To clarify subsequent documents and to prepare detailed tender documentations in a timely manner to execute awarded tender the contract
Preparation Request for Proposals and Obtaining Price Offers from International Vendors during Tender Process as per Drawings and Specifications
Investigates potential suppliers to determine if they meet the specified requirements
Analyzes and resolves any of a wide variety of problems encountered through coordination with Internal team and Client representatives.
Provides guidelines, explains and interprets requirements as well as planning required training to subordinates.
Qualifications and experience:
Must have a bachelor degree in Procurement or equivalent
Solid knowledge and understanding of procurement processes, policy, and systems
Minimum 2 years’ experience as a procurement officer or related position
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
Understanding of contract terminology, competitive bids, purchase orders, and vendor relationship management
Ability to analyze problems and strategize for better solutions
Ability to negotiate, establish, and administer contracts
Excellent verbal and written communication skills
Ability to multitask, prioritize, and manage time efficientl
Accurate and precise attention to detail
Ability to work well with management and staff at all levels
Goal-oriented, organized team player
Ability to work well with a team
Able to work and thrive in a high-stress and fast-paced environment
MODE OF APPLICATION
Applications must include:
1. Curriculum vitae/resume.
2. Name and contact details (phone and email) of three referees.
Send your applications to: email@example.com
Due date is 10th September 2021 at 03:30 pm.